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2010PMA ANNUAL GENERAL MEETING
MINUTES
November 29, 2009
Beaverlodge, AB
The meeting was called to order at 10:15 a.m.
There were 19 members in attendance, as follows:
Taylor – 1 FSJ – 2 Chetwynd – 3 Worsley - 1
Grande Prairie – 3 Beaverlodge -5 Dawson Creek – 4
ADOPTION OF AGENDA
MOTION: Hali Davenport
Approval to adopt the agenda as presented and amended.
SECONDED: Jordan Matychuk
ALL IN FAVOR: All Clubs
MOTION CARRIED
TREASURER’S REPORT
Kim McGlynn provided all attendees with the PMA’s 2009 Financial Statement. The bank balance as of Oct, 2009 is $11,099.68.
OLD BUSINESS:
1. Transponder System
The transponder system was discussed. A representative from A&B Transponders will be present for the first race of the season for assistance.
MOTION: Hali Davenport
To accept the following rules and procedures for the 2010 racing season and beyond:
- A Transponder Committee, consisting of a Chair, Director and two Transponder Techs has been formed. The 2010 committee is as follows:
- Chair – Rick Leitner
- Director – Jordan Matychuk
- Transponder Techs – Jacqui Reber and Kathy Dyer
- The Transponder Tech position is a paid position. The PMA will pay $250 per race for the Transponder Tech.
- All Clubs are to supply a Transponder Assistant for the full race day (to replace the previous stats person position).
- All Clubs are to ensure the Transponder Tech has an enclosed location near the finish line to work at, with a generator supplied.
- All Clubs are to provide communications between the Transponder Tech, gate person and head flagger.
- It is crucial that all Clubs maintain their transponder loop.
- Transponders will be MANDATORY for all riders except for the 50 cc 4-6 year class.
- All riders (except for the 50 cc 4-6 year class) must have a fully charged, properly mounted and registered transponder on their bike when they show up for practice.
- A rider is not allowed to practice or race without a transponder.
- An uncharged or improperly mounted transponder may result in zero points.
- All 50 cc 7-9 year class riders must race on the big track (where the transponder loop is installed)
- Day pass riders must rent a transponder. A driver’s license or visa and a $20 rental fee will be required.
- Day pass transponder rental fees will not go toward the purchase of a transponder.
- All transponder rental fees will go to the PMA.
SECONDED: Aaron Hommy
ALL IN FAVOR: All Clubs
MOTION CARRIED
To Note: The PMA returned 20 borrowed transponders to the Grande Prairie Motocross Association at the AGM Meeting. Thanks GPMA.
MOTION: Remi Ouellette
PMA Registration forms must be accompanied with a transponder # or payment of a transponder.
SECONDED: Phil Hunter
ALL IN FAVOR: All Clubs
MOTION CARRIED
2. Pre-Registration Deadline
MOTION: Kathy Dyer
To change the pre-registration deadline date to April 1st (in order to accommodate transponder purchase and administration).
SECONDED: Jarret King
ALL IN FAVOR: All Clubs
MOTION CARRIED
NEW BUSINESS:
1. PROPOSED RULE CHANGES
a. Camping Fees
MOTION: Kathy Dyer
If a club is going to charge a camping fee, it must not exceed $10 per night.
SECONDED: Jordan Matychuk
IN FAVOR: All Clubs
MOTION CARRIED
b. Shorter Race Days
MOTION: Dean Gordon
If intermission occurs after 2 p.m., all motos are to be cut by 3 minutes.
SECONDED: Rick Leitner
IN FAVOR: All Clubs
MOTION CARRIED
MOTION: Ward Hussey
When a restart occurs, the motois to be reduced by 5 minutes.
SECONDED: Remi Ouellette
IN FAVOR: All Clubs
MOTION CARRIED
MOTION: Jordan Matychuk
To eliminate the 2nd bike practices.
SECONDED: Jarret King
IN FAVOR: 0 Clubs OPPOSED: All Clubs
MOTION DENIED
c. Bike Placement
MOTION: Jarret King
To allow 250cc 2-strokes to race with the 125 2-stroke/250 4-stroke class.
SECONDED: Aaron Hommy
IN FAVOR: Grande Prairie
OPPOSED: Taylor/FSJ/DC/Chetwynd/Wembley/Beaverlodge
MOTION DENIED
d. Increase in Race Fees
MOTION: Lou Maffret
To increase the PMA registration fee to $200 and $75 (from $150 and $50).
SECONDED: Jarret King
IN FAVOUR: Grande Prairie
OPPOSED: Taylor/FSJ/DC/Chetwynd/Wembley/Beaverlodge
MOTION DENIED
MOTION: Hali Davenport
To charge a $20 race day registration fee for ALL classes.
SECONDED: Phil Hunter
IN FAVOUR: All Clubs
MOTION CARRIED
e. Pit Riding/Quads and Side-by-Sides
While no motions were made, these issues were discussed. The rules will stand as they are written and there is to be zero tolerance for pit riding and the use of quads and side-by-sides on race day. Individual clubs will determine and enforce the use of this equipment on their track prior to race day.
f. Voting Procedures
MOTION: Kathy Dyer
To vote based on number of members vs. the current 3-votes per club system.
SECONDED: Jarret King
IN FAVOUR: Grande Prairie
OPPOSED: Taylor/FSJ/DC/Chetwynd/Wembley/Beaverlodge
MOTION DENIED
g. PMA Membership Entitlement
MOTION: Rick Leitner
PMA membership entitles riders to use all of the 7 PMA sanctioned tracks when they are open.
SECONDED: Garth Joyce
IN FAVOR: All Clubs
MOTION CARRIED
h. Paid Practices
MOTION: Rick Leitner
To restrict paid practices to the day before the race.
NOT SECONDED
MOTION DENIED
i. 1 Race over 2 Days
MOTION: Lou Maffret
To eliminate having one race over two days.
SECONDED: Kathy Dyer
IN FAVOR: All Clubs
MOTION CARRIED
j. Double Headers
MOTION: Rick Leitner
To eliminate hosting double headers unless there is a rain out.
SECONDED: Dean Gordon
IN FAVOR: All Clubs
MOTION CARRIED
k. Membership Cards
MOTION: Hali Davenport
To eliminate the requirement for PMA members to have PMA cards.
SECONDED: Dean Gordon
IN FAVOR: All Clubs
MOTION CARRIED
l. Day Pass Entitlement
MOTION: Kathy Dyer
To allow two day passes per year, and confirm that all day pass fees go to the PMA.
SECONDED: Jarret King
IN FAVOR: All Clubs
MOTION CARRIED
m. Bike Numbers
MOTION: Hali Davenport
To remove from the rulebook that bike numbers 1 through 20 are reserved.
SECONDED: Kathy Dyer
IN FAVOR: All Clubs
MOTION CARRIED
n. Scoring
MOTION: Hali Davenport
To replace the word “finish line” to read “checkered flag” in the rulebook under section (G) (iv). Sentence should read “Must have traversed the entire length of the circuit to get to the checkered flag.”
SECONDED: Kathy Dyer
IN FAVOR: All Clubs
MOTION CARRIED
o. Sportsmanship Trophy
MOTION: Hali Davenport
That members be given a deadline date to submit nominees for the sportsmanship trophy, small and big wheel, with an explanation of why the rider should be chosen. A list of nominees would then be presented to the membership, in ballot form, for voting.
SECONDED: Remi Ouellette
IN FAVOR: All Clubs
MOTION CARRIED
p. Webmaster/Website
The website and consideration for hiring a company or a person to man the site was discussed. A decision was deferred until Jarret King (who has offered to review the PMA website and let the executive know how easy or difficult it will be to update) can provide an update.
q. Club Volunteers
MOTION: Rick Leitner
To ensure that all Club’s commit to providing volunteers for the following:
- Registration (includes race day registration, new PMA memberships, and day pass registrations);,
- Transponder Assistant (to work with the PMA Transponder Tech and be available for the FULL day to assist with the system and post stats); and
- 3 lap counters for the 50cc 4-6 year class
3. PROPOSED RACE DAY SCHEDULE CHANGES
MOTION: Dean Gordon
To move the Quad class to the last moto on the race day schedule.
SECONDED: Ward Hussey
IN FAVOR: All Clubs
MOTION CARRIED
MOTION: Jarret King
To run a Ladies A and Ladies B class, with a staggered start.
SECONDED: Hali Davenport
IN FAVOR: All Clubs
MOTION CARRIED
MOTION: Candace Jaschke
To move the Ladies Class on the race day schedule.
NOT SECONDED
MOTION DENIED
MOTION: Ward Hussey
To change the ages of the 80cc class to read 7-11 years and 12-16 years.
SECONDED: Phil Hunter
IN FAVOR: All Clubs
MOTION CARRIED
MOTION: Kathy Dyer
To eliminate the 25/30 age class, and replace with Vet Master and Vet Junior classes. Vet Master will be for all intermediate/expert riders. Vet Junior will be for Junior riders.
SECONDED: Ward Hussey
IN FAVOR: All Clubs
MOTION CARRIED
MOTION: Rick Leitner
To add the 50 (7-9) practice after the 2nd small wheel practice, weather permitting.
SECONDED: Hali Davenport
IN FAVOR: All Clubs
MOTION CARRIED
4. 2010 EVENT CALENDAR
MOTION: Hali Davenport
To adopt the following 2010 race schedule, with a total of 10 races:
May 2 Grande Prairie
May 9 Taylor
June 6 Fort St John
June 20 Dawson Creek
June 27 Beaverlodge
July 11 Taylor
July 25 Worsley
August 15 Worsley
August 29 Chetwynd
September 12 Beaverlodge
Rainout Date: Aug 22 (or the weekend of a club’s second race date)
SECONDED: Rick Leitner
IN FAVOR: Unanimous
MOTION CARRIED
1st Provincial Series Race & Amateur National Qualifier - Hosted by the PCMA and held at the Grande Prairie track on May 29 & 30, 2010.
10. ELECTION OF OFFICERS
The following positions were elected by acclimation:
PRESIDENT: Aaron Hommy
SECRETARY: Tammi Doll
TREASURER: Kim McGlynn
STATISTICIAN: Lori Leitner
WEBMASTER: deferred (Jarrett King offered to evaluate & update the site until a proper webmaster can be assigned)
TRACK MARSHALLS: Jarret King, BJ Moffat, Jordan Matychuk
The Vice President position was elected as follows:
Nominated: Ward Hussey Nominated by: Remi Ouellette
Accepted
Nominated: BJ Moffat Nominated by: Aaron Hommy
Accepted
Votes: Ward Hussey – 7, BJ Moffat - 6
VICE PRESIDENT: Ward Hussey
Meeting Adjourned at 2:45 p.m.
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